Program Notes:   Administrative Assistant is a sequential program. Students will take part 1 as a prerequisite for part 2. The program is composed of two sequential terms. 

An administrative assistant is crucial in supporting an organization’s executives, managers, and other team members. The role involves a combination of administrative, clerical, and organizational tasks to ensure the smooth operation of the office or department.


  1. Administrative Support:
    • Manage and organize office files, documents, and records.
    • Handle incoming and outgoing communications, including emails, phone calls, and mail.
    • Schedule and coordinate meetings, appointments, and travel arrangements for executives or team members.
    • Prepare and edit correspondence, reports, and other documents.
  2. Data Entry and Record Keeping:
    • Input and update information into databases, spreadsheets, and other systems.
    • Maintain accurate and organized records of various business activities.
  3. Communication and Coordination:
    • Serve as a point of contact between executives, employees, clients, and other stakeholders.
    • Coordinate with other departments or external partners as needed.
  4. Office Management:
    • Order and maintain office supplies.
    • Oversee the general cleanliness and organization of the office space.
    • Assist in the implementation of office policies and procedures.
  5. Event Coordination:
    • Assist in planning and organizing company events, conferences, or meetings.
  6. Technology Skills:
    • Proficient in using office software such as Microsoft Office (Word, Excel, PowerPoint), email systems, and other relevant tools.
    • Familiarity with essential office equipment such as photocopiers, fax machines, and printers.
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